The LegCo archival holdings consist of original records and papers received or prepared by LegCo in discharging its functions, business and activities by written instruments, correspondence, reports, manuscripts, publications, audiovisual materials and other documentary materials in different physical formats. They also provide contextual information on policies, decisions and deliberations of public issues and may be of more interest to those who are conducting in-depth research. Selected records and papers from the Members of LegCo and private sources are also collected.
The earliest record preserved by the Archives dates back to 1858. At present the quantity of archival holdings adds up to more than 800 linear meters.
Current agenda, minutes and papers of meetings of the Council and its various committees, subcommittees and panels can be found on the LegCo Website as they are uploaded as soon as they are created or received. Many historical records, which are open to the public, have been digitized by the LegCo Library and made available also on the LegCo Website.
The LegCo Archives adopts ISAD(G), the general international standard for archival description prescribed by the International Council on Archives. The holdings are organized in four Archives Fonds: the LegCo Council Fonds; the LegCo Committees and Subcommittees Fonds; the LegCo Commission Fonds and the LegCo Secretariat Fonds. In addition, there is a Manuscript Collection containing records and materials donated by LegCo Members or from other private sources. These Fonds and Collection are further divided into records series comprising different files and/or items. New holdings will be added and open to the public continuously.
CAROL is a new electronic catalogue developed in-house and launched in 2015 to facilitate online search and reservation of archival records for viewing. CAROL does not give the text or image of records but mainly their reference number and a brief description of the scope and content and information on the records creating agency or donor, access and circulation status etc.
CAROL provides Simple Search and Advanced Search functions. Users can apply different search criterion such as keywords, reference number, year range, material type to search the archival holdings. Reservation for viewing open and on-shelf archival records on selected date(s) can be made conveniently by those who hold a valid Reader's Card. Simply browsing CAROL does not require a Reader's Card.