Schedule Procedure for the Election of the President of the Legislative Council The election of the President of the Council shall be conducted at a meeting of the Council. Nominations 2. Not less than 7 clear days before the day of the election, the Clerk to the Council shall invite Members to make nominations for the office of President and distribute the nomination forms as provided in Annex I. 3. A nomination form for the office of President shall be signed by a Member making the nomination and by at least three other Members seconding the nomination. The Member being nominated shall sign on the form to indicate acceptance of the nomination. The completed nomination form shall reach the Clerk's office at least 4 clear days before the day of the election. 4. The name of a Member shall not appear on more than one nomination form, whether in the capacity as a Member being nominated, or as a Member making the nomination, or as a Member seconding the nomination. In the event that a Member's name appears on more than one nomination form (whether in the capacity as a Member being nominated or as a Member making the nomination, or as a Member seconding the nomination), only the first such nomination form received by the Clerk's office shall be valid and the Clerk shall immediately return any invalid form to the Member who made the nomination. 5. Upon the close of the nomination period, the Clerk shall prepare a list of all the nominations in the order of receipt by his office and shall distribute the list to all the Members of the Council at least 2 clear days before the day of the election. Election 6. The Member present who has the longest continuous service in the Council as determined in accordance with Rule 1A shall preside at the election of the President. 7. If the Member who has the longest continuous service under paragraph 6 above is being nominated for the office of President, the Member who is next in the order of precedence of Members and who is not being nominated for the office shall be the presiding Member. 8. Upon the presiding Member assuming the chair, the election of the President shall commence. The presiding Member shall announce all the valid nominations that the Clerk's office has received. 9. If there is only one valid nomination for the office of President, the presiding Member shall announce this and declare the candidate elected. 10. If there are two or more valid nominations, the presiding Member shall order a vote by secret ballot and shall direct the Clerk to distribute to each of the Members present a ballot paper which shall be in accordance with the form in Annex II. The names of all the candidates shall be listed in the ballot paper according to the order of receipt of their nominations by the Clerk's office. 11. A Member present who wishes to vote shall mark a "O" only in the box opposite the name of the candidate of his choice on the ballot paper, and place the ballot paper into the ballot box. Any ballot paper not marked, not properly marked or marked with more than a "O" shall be discarded. 12. After all the Members present who wish to vote have cast their votes, the Clerk shall count the ballot papers in front of all the Members present and report the result to the presiding Member who shall check the result for confirmation. 13. The presiding Member shall declare elected as the President the candidate who receives the highest number of votes among all the candidates. 14. If two or more candidates receive the same highest number of votes, the presiding Member shall order a second round of voting at the same meeting in respect of these candidates, to be conducted in the same manner as provided in paragraphs 10 to 13 above. 15. If no one candidate obtains more votes than any other candidate in the second round of voting, the presiding Member shall announce that lots will be drawn by him to decide which of the candidates should be the President. 16. The presiding Member shall then draw lots and, in accordance with the result of the drawing of the lots, forthwith declare that candidate elected as the President. 17. The presiding Member shall then step down to make way for the President, who may address the Council and shall then proceed with the business of the meeting or adjourn the Council or suspend the meeting, as the case may be. (L.N. 107 of 1999) Annex I To : Clerk to the Legislative Council Election of the President of the Legislative Council Nomination Form 1. In accordance with the election procedure prescribed under the Schedule to the Rules of Procedure, I nominate the Honourable _______________________________ for the office of President of the Legislative Council commencing ______________________(date). Name Signature Member making the nomination __________________ _________________ Members seconding the nomination __________________ _________________ (at least three) __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ __________________ _________________ Date : _________________ 2. I accept the nomination. Name Signature Member being nominated __________________ _________________ Date : _________________ Annex II Election of the President of the Legislative Council Ballot Paper Date of election: ______________________ VOTE FOR ONE CANDIDATE ONLY MARK "*" IN BOX OPPOSITE NAME OF CANDIDATE OF YOUR CHOICE Name of candidate 1 2 3 4 5 Note: If there are more or less than 5 candidates the final form of the Ballot Paper will be amended accordingly.